So you get connected

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You speak to a person who doesn’t’ know about you anything at all. Moreover, he does not even know the aim of your call. Even if the firm announced the vacancy it does not mean that besides the candidates no one else can call for it. So it would be useful if you introduce yourself and announce the aim of your call. Make pauses so that the person on the other side managed ‘’to digest’’ the information. After hearing the ‘’yes-yes’’ expression you can tell your pre-prepared speech.

You tell briefly why you should be invited to the interview. It is your mini-audio-resume, a few words about your education and your achievements in professional activity. Usually, managers are not inclined to find out the details on the phone, that is why you are being invited to the office. If the manager is slow-witted, ask yourself whether it is possible to go for an interview. And didn’t you forget to say ‘’hallo’’? As Cervantes said,’’ Nothing is valued so expensively and costs as cheaply as courtesy. And for the provided service you can thank to your future colleague as he has been listening to you attentively.

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How to prepare for a telephone call?

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Let’s begin with the fact that a conversation with a stranger always causes stress. A conversation with a stranger on the phone is even more stressful. Have you noticed that many people while talking on the phone unconsciously talk louder than usual? This happens because without seeing the interlocutor we believe that he is too far from us and we try to make us heard. Besides during a telephone conversation you cannot see the reaction of the interlocutor, the evaluation of words, mood, the perception of information is judged only by his words. Your goal while calling for a vacancy is to create a positive impression and get invited to the interview. A few simple rules can help you with this:

1. Prepare your future speech. If necessary write it down on a paper. It is not necessary to read it from the paper; it will make your voice monotonous and devoid of emotions. It is better to mark the important points that need to be said.

2. Do you worry? It is natural. But it is difficult only for the first two times. Try to train yourself, phone for the vacancies that interest you. During a conversation you can wander around the room, it will reduce the nervous tension.

3. Do not phone when you are in bad mood or when you fell not so well. You cannot concentrate and presumably you will pass your mood to the interlocutor, which will prevent you from being invited to the interview.

4. Choose the right time for calling. Call during the working hours. In most companies there is a lunch break from 13:00-14:00, in other companies from 12:00-13:00. If you exactly know the time of the lunch break, it is better not to call from 12:00- 14:00. Also you should not call at the beginning or at the end of the working day. In the first case the manager may be a little sleepy, and at the end of the day he is thinking only about having some rest. The same refers to the calls made before the lunch breaks. Thus, it turns out that the best time for making a call is from 10:00-11:00 or 15:00-16:00.

5. You should talk on the phone slowly, in a low voice, clearly pronouncing the words. But how slowly? There is a little trick-speak a little slower than your interlocutor. This will improve the perception of your speech. Why to talk in a low voice? It also improves the perception. Remember the high voiced singers of the Soviet Union period –sometimes you didn’t make out of the words, only heard high sounds.

The Art of Telephone Conversations

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Thus resume is correctly compiled and is posted in various internet resources and newspapers. While you are waiting for a response, it is not a sin to search for vacancies that interest you. How to conduct telephone conversations see below, now let’s decide whom we should choose to call from top advertisements.

Whom we should not call

You open the newspaper and see in it a tempting advertisement of this character: ‘’Vacancy for young specialists. Experience is not necessary. Young team, communicating with people, convenient schedule, decent income.” Sounds tempting? Yes, if you are willing to work in network marketing. How did I guess? On their favorite keyword ‘’income’’. In normal organization there exists an organizational wage-fixed salary which will be written in your contract of employment. It is divided into two parts and is paid twice a month. What is income? Income is the amount that you earn during the month, it is never fixed, not promised, as a rule it depends on the number of clients or on the goods you sold.

time management: step 8

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The last important feature of time management is the need to develop a habbit to follow the schedule you have set for yourself. From the very first day of work it is necessary to outline an action plan, make everyday corrections and strictly follow the plan. If you follow it every day (perform all the tasks according to the plan, organize your activity, to determine the priority of tasks and so on) the effectiveness of your work will significantly increase. The fact is that during the daily repitions of the same actions you develop skills which means that after a while you will not have to make a plan for every day and try to follow it. It will become a habit and will be as necessary as all other daily activities.

Why is time management so important for a young specialist? Work is a special world, which has its own rules, that every beginner must follow in order to become a real professional. Ayoung specialist may not have sufficient experience, he may learn the necessary skills at the working place, but his main weapon is the sequental execution of all the tasks, the preparation of reports on time. Time management may guarantee such a sequence of actions that helps to quickly enter the working rhythm.

To make progress in everything is the dream of any qualified employer. The principle that suggests time management lets you get closer to the dream. The employer should realize the importance of his work. Every mployer is important for the company, and when carrying ouut his tasks, he helps to the overall activity of the company. In order the work contiued in the same rhythm, you need to adopt the policy of time management, when all the employers finish their tasks on time, the logic of setting goals, aims and results is being followed, and even in force majeure circumstances the effectiveness of company activity not only does not reduce , on the contrary, everybody works following the regime.

The ability to correctly organize his working day is the employer’s problem,but the heads of the company must as well pay attention to this methodology. Being late for work, partial execution of ones functions- all these problems canbe solved either by imposing penalties on the employer, whicc chneges the atmosphere inside the company or through trainings that can teach everyemployer be competent not only in his field of activity but also be able to perform all the assigned tasks on time.

Time management: step 6.7

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Step 6. Concentrate!

The next important principle is the ability to concentrate. During the day it is impossible to give all time to work, something always distracts: the phone is ringing, colleagues are talking, unexpectedly an important and urgent matter shows up; all this takes much time in carrying out the tasks. Try to take maximum responsibility for your job, think that in such a way you will manage it quicker and you will have time for other issues. Of course concentration on one thing cannot go on during the whole day that is why the experts advise after each hour of intensive work to have a five minute’s rest. Thus you will restore your energy and will get the necessary amount of energy to continue the working process.

Step 7. Not only pleasant and useful

Another important point is the ability to cope with unpleasant assignments. Besides, during the day there will be little time when you can pay attention to the issues you like. As a rule work is a synonym for the routine when you have to constantly do something monotonous and repetitive. To carry out such tasks the method of time management advises the following:

• Do not try to move aside the time for carrying out such tasks. Do the most unpleasant part of the work at the beginning of the working day, while you are still full of energy. Admit that delay will cause plenty of trouble, rather than the fact of crying out the job.

• Try to waken enthusiasm in yourself that will suppress the negative attitude towards the problem. Just think, sooner or later you will have to resolve the issue, besides the amount of work may increase and the methodology of time management suggests the opposite effect-reducing the accumulated tasks.

Time management: Step 3, 4, 5

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Step 3. Divide and conquer

At the beginning of each working day make a list of the things you must do. Find out which of them are of high priority for you, which you can postpone or refuse doing them at all. During the planning you can apply the following principle of priority and importance. Single out 4 groups. The first group includes the jobs that are to be done immediately , the second group includes the issues that may be solved later on, only they should have certain deadline so that they are not forgotten completely. The third group includes tasks that can be carried out without your control, so that you can entrust them to someone else. And, finally the fourth group includes the matters that are not so necessary to be fulfilled since they are not important and necessary to be executed.

Some researchers recommend making such a list beforehand so that you will picture the forthcoming volume of work and then next day you will be full of energy and desire to fulfill them, as you will know what you need to do. And let’s not forget about force majeure circumstances, that’s why while planning the day leave 30% of free time so that in case of unforseen situations you could be easily distracted frrom the list of previously scheduled activities.

Step 4. Do not get lost in small matters

The next principle aims at combining minor tasks into one large, and on the contrary, divide large tasks into small ones. This is important in thr first period when you as a young specialist have some difficulties in determining the priority of tasks and it seems that all the tasks should be carried out urgently. In this case the specialists advise to arrange them in such a chronological order so that every fulfilled task brought you closer to achieving the main goal.

Step 5. First business and then amusements

The beginning of the working career causes a lot of stress to the human organism , it needs to be urgently rebulit, and you should learn to get up early , get used to 9 hour labour and to a contionous brain activity. Of course one can get adapted to any situation,and even an ‘’owl’’ can become a ‘’lark’’ and be pleased in getting up early. But still the scientists can not overcome the animal beginning in any of us.We mean the specific biological hours that can amazingly influence on our ability to work and activeness during the day. The fourth principle primarly calls to be engaged in the most difficult and unpleasant tasks and then move towards simple ones. Such an approach takes into account the biological cycle of human being.

Each of us have noticed that in a certain time of the day he gets more active. It is at this time he becomes maximum capable of working. At other times it is exactly the contrary , you always want to sit back, relax, the experts advise to take a break in work, and for example, to go in for sports. Tharefore, when planning the working day you must pay attention to the biological cycles, keep an eye on yourself for several days in order to determine at what hours you are more active and ready to work.

Time management: Step 1,2

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Step One: From Theory to Practice


First of all the specialist who has just started his career has to be extremely careful, he must keep all the necessary information he receives at his new working place. What did we all lack at the universities? Certainly we lacked practice. The high degree of academic education suggests a great amount of knowledge, that are often separated from the object of investigation, that is why a young specialist always lacks practice. He knows theory, but he doesn’t know how to apply it in practice. That’s why the first job must provide the employer with practical information, which together with theoretical information prepares a real professional in his work.

Firstly, it is important to have a diary, where you will record all the information that will seem useful and interesting to you. It is desirable to record all your assignments and tasks in it and plan your day according to the diary. It is very important to record the purpose, even though we see it on paper, the achievement of which will seem possible and feasible.

Thus, the first step in making an order in one’s working schedule is to buy an electronically notebook. Adjust them for yourself in order it would be convenient and comfortable to use them. Write down all the important aims and objectives taking into account the peculiarities of time management that will be disclosed below.

Step two: Finding the purpose


Thus you bought the diary, and began writing down in all the things and useful information, but a few days later you discover that you can’t find the most important tasks as it is completely filled with small, ongoing and not always so important tasks. Consequently the question arises what you should have to do.

During the working day you manage a great amount of tasks, assignments not thinking how important they are. Why waste time and energy that are of no practical use? That’s why the following advice is actual: try to independently carry out all the goals set by the head of the office. Of course, taking on you such a great amount of work you may wallow in small details that later on will prevent from achieving the goal. What should you do in order to prevent this happen? The second principle of time management planning will answer this question.

Time management: magic or a working method?

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What is time management and how it can enhance the working process?

The first major work is the beginning of new life which quickly breaks into a common business cycle. Within a period of time you will notice that work takes all your free time and almost becomes the main event of every new day. At first it is pleasant to realize that there is something that engages you, makes you think about it, especially when it brings not only inner satisfaction but also material reward for your labor.

Arriving at work many young specialists are almost carried away by it, however always it is because they are interested in the working process, but the fact is that the newcomers don’t know how to combine all things at once. But certainly, gaining some experience each person can learn to manage his time so that the working process, even force majeure situations will be completed on time. But how to cope with the diversity of tasks at the beginning of working career, when it is so hard to arrange the priority, to choose between the most important and less important question, to plan your day so that to follow the general working rhythm.

Learn to always keep up with everything

Recently, it has become fashionable to apply various methods that can help to organize our lives much better than we could do it by ourselves. They are all aimed at identifying the difficulties that could arise during the working process, distract from doing things, and in general, to impede progress. Most recently, all of a sudden everybody started talking about a new technique of time management, that it is awfully effective, increases productivity and makes every employee more productive.

What is time management and how it can enhance the working process?

If we literally translate time management from English, it becomes strange the combination of time management. What does this mean-the tricks of David Copperfield or the possibility of organizing working time in such a way, in order to keep up with everything?

Every person on Earth arranges the most expensive that he has –his time. The famous prince Pareto even spoke about it. According to his research, over 20% of the time we deal with 80% of different matters, and the remaining 80% we solve matters.

Additional education: Fashionable trend or necessity?

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Ambitious employees decide to advance their professional qualification for further promotion. They can get highly specialized knowledge in a professional field or get trained in general management skills, for example to get an MBA. The financiers and accountants having ACCA and other certificates have access to managerial and financial positions, the level of wages iincrease in the leading western companies.

  • There is another motivation for this issue. Many specialists, for this or that reason, decide to fundamentally change the scope of activities. To develop new skills they need to get some theoretical basis and practice them. This can be achieved through a variety of courses and seminars. It is believed that short-term education quickly yields tangible results. In order to get a positive response from the employer the applicant should try to clearly tell about the perspectives of the knowledge gained in the framework of new positions. Many people want to document their experience and achieved results, for what the take exams and get certificates.

Many professions require continuous training from specialists, they should be aware of all the changes, current trends and innovations; in IT companies it is necessary that technical specialists attend training courses and seminars connected with specialization, also it is required the presence of some certificates.

The presence of trainings and seminars in resume of course add some extra points for the candidates. However during the interview the candiadate should confirm his knowledge as mentioned in the diploma. As the practice shows, our specialist penetrates into the specifics of the work at least in three months period. Of course attending additional seminars, workshops and courses is priviledge for the candidate, but first and foremost the employee pays attention to his knowledge that is revealed during the interview.

For the employees it is necessary not the quality of received certificates, but such factors as the level of general education, work experience, a set of business and personal qualities and professional achievements.

Additional education: Fashionable trend or necessity?

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Today the idea of ‘’business education’’ is growing very fast. There are a lot of training courses and seminars that cover quite many specializations in different fields for those who want to enhance their professional and educational level. Selecting this or that training programme people try to fill the gap during student year opportunities, some people try to fix their academic knowledge with the help of practical trainings, others try look at the accumulated skills and competencies in a slightly different angle. People willing to invest their own money into further education, share a commitment to professional development and, consequently, increase the importance of their candidacy. There are different courses, trainings and seminars. When selecting we must first analyze the knowledge and skills that are necessary to obtain, correlate it with course programmes, consult with colleagues, supervisors, consider rankings of educational institutions and any other information available in the market. Every profession has its certificated and diplomas, the presence of which make the specialist not only more qualified, but also more ‘’demanded’’. Besides, the diplomas of different but complementary courses (and thus correlated with the main profession) characterize candidates as diversified individuals seeking professional and personal development.

One should not get carried away and make the process of additional education chaotic, attending different unrelated courses. Only the programmes that have become hands-on skills must be mentioned in CV, as labor is paid for rather than theoretical knowledge. During the interview the candidate must be able to clearly explain the reason why he has attended these courses, whether they were useful for him, how they helped him in his further work and life, i.e. at once it becomes clear, whether the attended seminars were just for so or or the candidate attended them consciously. In order not to overload the CV, it is necessary to mention the most significant trainings and courses for the position.